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Contract Management and Lease Management:
Easy, Dependable Access to Organized Documents

  1. Tell us how you want to use the information in your contracts.
  2. Send us your contracts or have us scan them at your location.
  3. We review them, extract information and organize them in your secure database.
  4. Now you can easily access your contracts, data and reports from anywhere at any time.
Should you outsource contract management?

Solvaire can do the work for you or provide the tools. Our contract experts have paralegal training. They work quickly and accurately. A program manager and a technical director ensure quality at every step. Outsourcing is often the efficient choice, but we can train your management and staff to do the job.

contract management system  
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  key to managing contracts and leases

If your contract management process is out of control, so is your business.

The keys to good contract management are access and timing. You need immediate access to contract information and alerts for time-sensitive events. That means digitizing content. If you just scan a pile of contracts or stuff them in a cabinet, then you will face angry clients and frustrated employees.

 People, not machines, should digitize your contracts. Well-trained document handlers outperform inflexible OCR capture systems. They understand information in context and move it to the right part of your database. Solvaire hands you the keys to unlock business intelligence.

You will be able to view contract images, search your database, and call up reports. Never miss another expiration date or look foolish when your employees fail to answer a client's simple question. We will customize your solution and build your database. We can organize data from leases, permits, easements, rental agreements, memorandums of understanding, and any other written contracts. Ask us to integrate with your GIS system.

 

Read our white paper on effective document management.

View Solvaire's Better-Than-99% Precision Guarantee.

Our team can make contract management a breeze.
  • Ask us to design your database with our easy-to-use TRAX software or let us enter data into your existing system.
  • Enjoy a consistent executive summary of each contract.
  • Easily access your information on the web 24/7.
  • Track parties to each agreement, execution dates, commencements, terms, expirations... and lots more.
  • Set reminders to avoid missing crucial deadlines.
  • Sleep well knowing that multi-layered security protects your confidential information.
  • Customize reports to meet your unique business needs.
  • Request integration with your cloud.
  • Consult with our staff about compliance with Sarbanes-Oxley, HIPAA, Gramm-Leach-Bliley and other regulations.

Get more information or to request a demonstration

As your contract management company, we are committed to quality at every step.
  • Consultation: We interview you and your personnel to determine your company's informational needs.
  • Customization: We can modify our flexible, powerful, and blazingly fast TRAX platform to meet your project’s specific needs or adapt a solution for your current software. Never accept a one-size-fits-all solution for your contract management program.
  • Integration: Use of industry standard SQL database design within a .net framework not only ensures tremendous "horsepower" to process enormous volumes of data quickly but also avoids many compatibility issues and ties in easily with GIS systems.
  • Retrieval: We assist you in retrieving contracts and we implement a customized document indexing and tracking procedure.
  • Abstraction: Our project professionals – experienced paralegals & corporate attorneys – analyze your contracts and accurately abstract all relevant information. They extract, summarize and digitize all relevant material.
  • Scanning and Linking: We scan each contract and link it to an executive summary to allow you contextualized access to each original digital image.
  • Quality Control: We implement strict quality control procedures throughout every stage of our process to ensure consistency and reliability. We store your information in an SAS 70 Type II Compliant Data Center.
  • Training: You and your employees will learn to access contract images, search the database, and run reports.
 
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INFORMATION MANAGEMENT SERVICES:  Contract Management | Data Rooms | Document Management | Litigation Support | M&A Integration

PLATFORMS:  TRAX | VDOX

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